Board of Supervisors

Agendas, Minutes & Claims

Date: June 05, 2017

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, June 05, 2017

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Soil & Water Health Day Proclamation Day Request
  2. Tax Abatement Resolution
  3. Approve Plat(s)
  4. Petition to Vacate Survey Request
  5. Discuss New Regulations Regarding Sale of Fireworks
  6. 10:00 a.m. Public Hearing: Zoning Reclassification
  7. Secondary Roads:
    1. Drains
    2. Stockpile Rental Agreement
    3. Asphalt Maintenance Projects
    4. County Shed Approach Quotes
    5. Contract Gravel Haul
    6. Engineer Contract
  8. Regional Hazard Mitigation Plan Update
  9. Manure Management Annual Update:
    1. Schon Finisher #2, Pat Schon, Section 4, Greenbrier Township, Greene County
    2. JMK, Jason Klein, Section 13, Ewoldt Township
    3. Mark & Melissa Schleisman, Sorenson’s Site, Section 5, Jasper Township
    4. Conner North, Stuart Conner, Section 20, Jasper Township
    5. Sparta, GSC Agri Business, Section 35, Sheridan Township
    6. Pig Haven, GSC Financial LLC, Section 14, Glidden Township
  10. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, June 5, 2017 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Neil Bock, District 1; Dean Schettler, District 2; Marty Danzer, District 4; and Richard Ruggles, District 5. Eugene Meiners, District 3 was absent.

Motion by Bock, second by Ruggles to approve the agenda as presented. On roll call, all present voted aye. Motion by Ruggles, second by Bock to approve the minutes of the May 30, 2017 meeting as written. On roll call, all present voted aye.

Clint Miller, USDA Conservationist and Tom Simons, Soil and Water Conservation Chairman met with the Board to request the Supervisors proclaim June 20, 2017 Soil Health Day. Carroll Soil and Water Conservation District and the Natural Resources Conservation Service are hosting a free Soil Health Field Day on June 20, 2017 at 9:00 a.m. at the Jim and Donna Riesberg farm north of Roselle to provide hands-on demonstrations and expert advice on managing soils in a healthy way. Motion by Bock, second by Danzer to authorize the Vice-Chairman to sign the proclamation naming June 20, 2017 as Soil Health Day in Carroll County, Iowa. On roll call, all present voted aye.

Motion by Bock, second by Ruggles to approve a Tax Abatement Resolution for abatement of real estate taxes for the following parcel: Parcel No. 163597. The mobile home has been demolished and the site abandoned. On roll call vote, Danzer, aye; Ruggles, aye; and Schettler, aye; and Bock, aye. Motion carried unanimously. (Resolution on file in the Treasurer’s office.)

Motion by Ruggles, second by Danzer to approve a plat of survey for Lot 1 W1/2 NW1/4 Section 28-84-36. On roll call, all present voted aye.

Motion by Ruggles, second by Schettler to set June 19, 2017 at 9:30 a.m. as the date and time for a public hearing for a “Petition to Vacate Survey”, requested by Douglas A. and Janet K. Sorenson for Lot 1 of the Southeast Quarter of the Northeast Quarter in Section 15 of Wheatland Township. On roll call, all present voted aye.

Zoning Administrator Carl Wilburn met with the Board to discuss new state regulations regarding firework sales. Following discussion, the Board will wait for more legislative clarification before enacting any rules in the County. The Board feels there are too many unknowns at this point, no formal action taken.

Board reviewed manure management annual updates for Schon Finisher #2, Pat Schon in Section 4 of Greenbrier Township, Greene County; JMK, Jason Klein in Section 13 of Ewoldt Township; Mark & Melissa Schleisman, Sorenson’s Site in Section 5 of Jasper Township; Conner North, Stuart Conner in Section 20 of Jasper Township; Sparta, GSC Agri Business in Section 35 of Sheridan Township; and Pig Haven, GSC Financial LLC. in Section 14 of Glidden Township.

Bock reported on Drain 77, Box Culvert Projects, Merchant Park Rededication, and discussion with Senator Segebart and Representative Best. No upcoming meetings.

Schettler reported on Board of Health meeting, North Raccoon Watershed, and Health Savings Account on County health plan. Upcoming Elk Run update meeting.

Ruggles no official meetings. Upcoming Elk Run update meeting.

Danzer reported on Merchant Park Rededication. Danzer will do investigation into Drain 31 issues.

At 10:03 a.m. the Vice Chair opened a public hearing to hear comments on a zoning change in Sections 20 and 21 of Arcadia Township from A-1 Agriculture to General Industrial. Carl Wilburn explained Arcadia Limestone requested the change, which will allow them to move from their existing location. Wilburn contacted the City of Arcadia and they have no issue with the change in classification. Following discussion, the Vice Chair closed the public hearing at 10:06 a.m. Motion by Schettler, second by Bock to approve the zoning change in Sections 20 and 21 of Arcadia Township from A-1 Agriculture to General Industrial. On roll call, all present voted aye.

Motion by Ruggles, second by Bock to add Employee Reclassification, Employee Resignation, DOT Voucher, and Sale of Vehicle to the agenda. On roll call, all present voted aye. Motion by Ruggles, second by Bock to amend previous motion to only add Employee Reclassification to the agenda. On roll call, all present voted aye.

Motion by Ruggles, second by Schettler to change job classification for Clint Gehling from Operator 1 to Operator 2. On roll call, all present voted aye.

County Engineer Dave Paulson discussed Drain 70 in the City of Breda. The drain needs several trees removed and the work will be performed by the Secondary Roads Department. Motion by Schettler, second by Ruggles to approve repair on Drain 70 in the City of Breda. On roll call, all present voted aye. Paulson updated the Board on Drain 66 in Section 14 Richland Township, Drain 60 in Section 36 Sheridan Township, and Drain 102 Section 1 in Section 7 Richland Township.

Paulson explained that the lease agreement with Brad Golay for the Golay Pit expired in April 2017. Paulson wants to extend the lease agreement for a couple of years to allow time to remove the current stockpile. Paulson will negotiate an extended lease agreement and bring it back for the Board’s consideration.

Paulson discussed upcoming asphalt projects and will have a quote for the 3rd Street/200th Street Project at a later date. Paulson discussed installing asphalt approaches at the Manning and Arcadia Maintenance sheds at a cost of approximately $4,000 each.

Paulson presented a Stratford Gravel, Inc. 2017 Contract for Gravel Hauling from Luckow Pit. The contract is .352/ton to Load and .197/ton-mile to Haul and Place. Estimated cost is $137,000 to load, haul, and place approximately 20,000 tons. Motion by Bock, second by Schettler to approve the contract with Stratford Gravel, Inc. for Gravel Hauling from the Luckow Pit. On roll call, all present voted aye.

Board reviewed an employment agreement for County Engineer Dave Paulson. Following discussion, motion by Bock, second by Schettler to approve a 2.7% increase in salary, placing Paulson’s FY18 salary at $108,379 with a contract end date of June 30, 2019. On roll call, all present voted aye.

Emergency Management Coordinator Sara Anderson met with the Board to discuss the Regional Hazard Mitigation Plan Update. Anderson explained the process and the scope of work. Motion by Ruggles, second by Schettler to designate Sara Anderson as the delegate for Carroll County and authorize Anderson to continue work on the Regional Hazard Mitigation Plan Update. On roll call, all present voted aye.

Motion by Schettler, second by Ruggles to adjourn at 11:25 a.m. On roll call, all present voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Vice Chairman

Claims

Associated File: